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Using Productivity Tools To Reduce Costs

This is the first of our series on increasing productivity at reduced costs. There are various tools to achieving this and this post focuses on ERP systems and internet use monitoring software.

ERP Systems

ERP is an acronym for Enterprise Resource Planning, but even its full name doesn’t shed much light on what ERP is or what it does. To understand what an ERP does, you need to take a step back and think about all of the various processes and activities that are essential to running a business, including inventory and order management, accounting, human resources, sales and marketing, customer relationship management (CRM), and beyond.

Typically most SMEs would need to create separate processes to manage information input and output for these various business activities. If the SME chooses to use software for these activities it means buying different types of software for each activity and this might result in task duplication and inaccurate reports because the data or reports have been extracted from different software platforms leading to input and output errors.

At its most basic level, ERP software integrates these various functions into one complete system to streamline processes and information across the entire organization. The central feature of all ERP systems is a shared database that supports multiple functions used by different business units. In practice, this means that employees in different divisions for example, accounting and sales—can rely on the same information for their specific needs.

ERP software also offers some degree of synchronized reporting and automation. Instead of forcing employees to maintain separate databases and spreadsheets that have to be manually merged to generate reports, some ERP solutions allow staff to pull reports from one system. For instance, with sales orders automatically flowing into the financial system without any manual re-keying, the order management department can process orders more quickly and accurately, and the finance department can close the books faster. Other common ERP features include a portal or dashboard to enable employees to quickly understand the business’ performance on key metrics.

When you add up these advantages, the value of ERP is clear. With an ERP solution, employees have access to accurate information that enables them to make better decisions faster. Not only that, but ERP software helps to eliminate redundant processes and systems, dramatically lowering the cost of doing business overall.

There are many ERP systems varying in cost, access and scalability and Highnet Resources works closely with many ERP providers and can examine your business activities and match them to the right ERP.

Internet Use Monitoring Software

In this age of highly addictive social media sites such as Facebook, Instagram, Twitter  and  many more giving employees internet access to do operational tasks can enhance or reduce productivity while costing the employer more expense on data use. Monitoring employees’ use of internet access is a MUST DO task! Many employers are unable to implement internet use monitoring because they believe the time and expense needed for implementation might be too much.

We have good news for you! Our internet use monitoring tool is an easy-to-use, easy-to-install cloud-based monitoring software that captures real time data of on-site and remote workers’ use of the internet and applications, allowing you better control of employee performance and efficiency. Moreover if your business has sensitive data our software can serve as a security and audit system.

Its benefits:

  • Improve overall team engagement, productivity and performance
  • Save on administrative costs
  • Block specific and harmful websites that do not contribute to the benefit of the company
  • Send pop-up messages
  • Detect insider threats
  • Record idle time
  • Identify problems and serious internet abusers
  • Customize schedule monitoring for remote workers
  • Identify highly productive workflows to scale

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Posted in blog, Business Planning, Productivity Skills

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